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Accounting Clerk II

Gardnerville,

Position Title

Accounting Clerk II

Job Type

Full-Time

Classification

Non-Exempt

Grade

NE9 (14.83 - 20.77)

Department

Finance

Supervisor

Position Summary

Under direct supervision the Accounting Clerk II accurately processes daily accounting transactions according to Tribal policies and Departmental procedures including purchase orders, invoices, bank deposits, customer payments, and payroll. Maintains confidentiality of all privileged information.
Minimum Qualifications
  • High School Diploma or GED and three years Accounting Clerk experience; or combination of education and experience.

  • Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.

  • Must be able to be insurable by the Tribe’s Driving Policy.

  • Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

  • Preference will be given to Qualified Native American Indians.

Essential Duties & Responsibilities
  • Receives and classifies incoming invoices for accuracy and completeness prior to payment.

  • Verifies data on invoices, ensures appropriate attachments are included, and reconciles invoices with purchase orders and receiving records.

  • Codes account numbers for distribution of costs and inputs into computerized accounts payable system.

  • Examines documents and invoices for errors or discrepancies; notifies departments or vendors of errors and initiates corrective action.

  • Prepares and generates checks for vendors or other payees; obtains signatures on checks and sorts for distribution.

  • Receives, reviews, prepares, and distributes purchase orders.

  • Organizes and maintains accounts payable ledgers, logs, and filing system according to established procedures.

  • Provides accounts payable information to appropriate staff.

  • Assists in the preparation of financial reports.

  • Researches accounts as needed.

  • Contacts vendors and other payees to settle any discrepancies or problems regarding claims for payment.

  • Processes payroll from timecards and creates payroll checks.

  • Manages payroll deductions and processes payment of deductions according to legal requirements.

  • Sets up and maintains computerized customer records, vendor records and payroll files.

  • Prepares various payroll tax and 1099 vendor reports.

  • Assists with bank reconciliation.

  • Reconciles credit card transactions, per diem travel payments and vendor accounts.

  • Maintains transaction record files.

  • Maintains liaison with accounting staff, vendors, and other employees to correct errors and ensure effective processing of accounts payable.

  • Maintains positive customer service relationships with employees of other departments and programs, customers, vendors and co-workers.

  • Assists with training of co-workers as needed.

  • Ensures accuracy, completeness, and timeliness of all processing.

  • Maintains all appropriate documentation; generates reports as required.

  • Maintains professional and technical knowledge by conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.

  • Contributes to a team effort and accomplishes related results as required.

  • Performs other duties as required.

Knowledge, Abilities, Skills, and Certifications
  • Knowledge of Generally Accepted Accounting Principles (GAAP), including computerized accounting, bookkeeping practices, and record keeping procedures, as well as appropriate local, state, and federal regulations and requirements.

  • Knowledge of modern office practices, procedures, and equipment.

  • Knowledge of research methods and techniques.

  • Ability to communicate effectively in the English language both verbally and in writing.

  • Ability to maintain, interpret, and analyze financial records.

  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Ability to maintain confidentiality.

  • Ability to work with minimal supervision.

  • Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds, employees and officials.

  • Ability to work independently and efficiently under stressful conditions, make solid decisions, and exercise independent judgment.

  • Ability to meet strict time lines.

  • Ability to interpret policies and procedures.

  • Ability to adequately train co-workers as needed.

  • Skill in using computerized accounting software programs, office equipment including 10-key adding machine, and word-processing and spreadsheet programs.

  • Skill in statistical compilation and analysis.

Physical Demands
  • While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment
  • Work is generally performed in an office setting with a moderate noise level.