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Accounting Technician

Gardnerville, United States

Position Title

Accounting Technician

Job Type

Full-Time

Classification

Non-Exempt

Grade

NE10 (16.32 - 22.84)

Department

Clinic

Supervisor

Position Summary

Under direct supervision the Accounting Technician assists supervisors with preparing and maintaining budgets and various grants. Assists with preparation of payroll and submitting payroll. Assists with maintaining personnel files and other related accounting and administrative tasks. Maintains confidentiality of all privileged information.
Minimum Qualifications
  • Associate’s Degree in business, accounting or related field; and two (2) years of experience as an Accounting Clerk or combination of education and experience.

  • Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.

  • Must be able to be insurable by the Tribe’s Driving Policy.

  • Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

  • Preference will be given to Qualified Native American Indians.

Essential Duties & Responsibilities
  • Creates check requests and purchase orders for most departments.

  • Prepares all invoices received for payment and forwards to Finance Department for final payment.

  • Reviews and mails any checks that may be returned from Finance; distributes checks to appropriate departments.

  • Pays invoices from purchase orders on file.

  • Monitors contracts for in-house providers, pays invoices from purchase orders.

  • Maintains office supply inventory, researches best prices and places orders.

  • Receives and distributes express mail deliveries.

  • Assists supervisors and staff with payroll and personnel issues.

  • Prepares and verifies time cards and delivers to the Financial Department.

  • Distributes payroll checks.

  • Reconciles credit card statement for staff members.

  • Assists with document preparation for Health Board Meetings.

  • Prepares third party income checks.

  • Researches and prepares payroll budget projections.

  • Assists with budget projections and modifications as needed.

  • Maintains and coordinates service and service contracts for office equipment.

  • Maintains liaison with accounting staff, vendors, and other employees to correct errors and ensure effective processing of accounts payable.

  • Maintains positive customer service relationships with employees of other departments and programs, customers, vendors and co-workers.

  • Assists with training of co-workers as needed.

  • Ensures accuracy, completeness, and timeliness of all processing.

  • Maintains all appropriate documentation; generates reports as required.

  • Maintains professional and technical knowledge by conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.

  • Contributes to a team effort and accomplishes related results as required.

  • Performs other duties as required.

Knowledge, Abilities, Skills, and Certifications
  • Knowledge of Generally Accepted Accounting Principles (GAAP), including computerized accounting, bookkeeping practices, and record keeping procedures, as well as appropriate local, state, and federal regulations and requirements.

  • Knowledge of modern office practices, procedures, and equipment.

  • Knowledge of research methods and techniques.

  • Ability to communicate effectively in the English language both verbally and in writing.

  • Ability to maintain, interpret, and analyze financial records.

  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Ability to maintain confidentiality.

  • Ability to work with minimal supervision.

  • Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds, employees and officials.

  • Ability to represent the organization in a professional manner, building respect and confidence.

  • Ability to work independently and efficiently under stressful conditions, make solid decisions, and exercise independent judgment.

  • Ability to meet strict time lines.

  • Ability to interpret policies and procedures.

  • Ability to adequately train co-workers as needed.

  • Skill in using computerized accounting software programs, office equipment including 10-key adding machine, and word-processing and spreadsheet programs.

  • Skill in statistical compilation and analysis.

Physical Demands
  • While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and operate a motor vehicle. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment
  • Work is generally performed in an office setting with a moderate noise level.