• Assists with the preparation of court documents, records, and reports.

• Schedules court sessions.

• Assists and answers questions for those individuals attending court proceedings.

• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.

• Screens incoming calls and correspondence; exercises judgment and responds accordingly.

• Records and delivers messages or transfers calls to voice mail when appropriate.

• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.

• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested

• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.

• Prepares and issues receipts for payments.

• Establishes and maintains an effective filing and retrieval system.

• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.

• Photocopies, collates, distributes, and files documents.

• Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.

• Maintains inventory of office supplies.

• Maintains a log for vendor expense.

• Receives, sorts, logs, and routes mail.

• Attends meetings and takes minutes as requested.

• Performs other duties as required.

• Knowledge of modern office practices, procedures, and equipment.

• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.

• Knowledge of records management and basic accounting procedures.

• Ability to communicate effectively in the English language both verbally and in writing.

• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.

• Ability to represent the organization in a professional manner, building respect and confidence.

• Ability to maintain confidentiality.

• Ability to handle multiple tasks and meet deadlines.

• Ability to carry out instructions furnished in verbal or written format.

• Ability to work independently with minimal supervision.

• Ability to demonstrate excellence in everything, and continually seek improvement in results.

• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds

Work is generally performed in an office setting with a moderate noise level.