Emergency Preparedness Officer


Position Title

Emergency Preparedness Officer

Job Type





E0 (26.21 - 39.31)




Position Summary

Under general direction, the Emergency Preparedness Officer (EPO) assists in the creation, coordination, development, and implementation of the Washoe Tribe Emergency Preparedness Plan and overall program through the full lifecycle (onset of disaster, during the incident, and through recovery). This position will coordinate with assigned teams and task forces, committees, executive leadership, department heads, Tribal Council, and Tribal Membership, and stakeholders in an effort to maintain a coordinated response with the Washoe Tribe’s Emergency Preparedness Program. The EPO also assists with planning, communication, development, education, implementation, and training. The EPO is responsible for having an understanding of the roles that are critical to success in the event there is an emergency and a desire to provide oversight, deliverables, and continuity of operations for the Tribal government. During any identified emergency, this position becomes assigned as incident commander and will lead the incident command team. Maintains confidentiality of all privileged information.
Minimum Qualifications
  • Bachelor’s Degree in Business or Public Administration, Emergency Services, Criminal Justice, Fire Science or a related field and a total of Four (4) years in any combined categories o Professional experience in emergency services, (i.e. fire science, public safety, military services, homeland security) contracts, funding streams and grant utilization o Experience in assistance with preparing agreements, considering terms and conditions, intergovernmental relations, tracking time allocations and resources o Experience as a professional, supervisory or management role Or a combination of education and experience

  • Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment

  • Must be able to be insurable by the Tribe’s Driving Policy

  • Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation and National Practitioner Data Bank review

  • Preference will be given to Qualified Native American Indians

Essential Duties & Responsibilities
  • Development, coordination, and collaboration in the continuity of operations for a Tribal government setting

  • Creating management processes involving prevention techniques, work stoppage, preparedness, response and recovery activities, and working with stakeholders to ensure continuity of operations

  • Complete training for employees as well as communicate training needs to federal, regional, state another other stakeholders

  • Represent Washoe Tribe in relevant meetings, conferences, and educational opportunities to create a positive footprint for Washoe Tribe in our Nation, State, and Country

  • Handle lifecycle of the Community Emergency Management Program, to include budgeting, reporting, training, record keeping and other management responsibilities

  • Assist with the preparation of emergency declarations, supporting documentation, and request for assistance in accordance with Federal and governmental guidelines

  • Provides coordination of emergency response efforts throughout communities

  • Create, develop and establish an organizational structure for an Emergency Operations Center and activate it in the event of disaster to ensure adequate equipment, personnel, services, and supplies to coordinate response

  • Establish documentation and recordkeeping procedures to us during an emergency or disaster

  • Performs grant management, system compliance, incident and disaster management as well as completes/processes applications and handles the pre/post award activity

  • Performs assignment, delegation, leadership, management, and training to an established team during times of need

  • Develops assessments and evaluations to increase awareness and provide transparent communication to the team

  • Promotes a high performing team and executes plans targeting positive outcomes for Tribal communities and work locations

  • Mitigates damages, casualties, dangers and promotes a liaison approach to creating awareness, execution, planning, and solutions to a variety of stakeholders in times of need

  • Provide recovery assistance and best practices to regain pre disaster status in a timely manner

  • Performs related duties as assigned

Knowledge, Abilities, Skills, and Certifications
  • • Knowledge of federal, state, tribal and local guidelines, regulations, and rules related to emergency management

  • • Knowledge of emergency preparedness and response/ recovery lifecycle

  • • Knowledge of best practices for process improvement for emergency services management

  • • Knowledge of managing large scale projects with competing interests

  • • Knowledge of incident command system and best practices, methods, and procedures

  • • Knowledge of research techniques

  • • Knowledge of analysis and statistics

  • • Knowledge of tools, equipment and supplies needed for disaster preparedness situations and recovery

  • • Knowledge of teambuilding, supervision and assignment

  • • Skills in dealing with critical incidents and high stress situations while remaining calm

  • • Skills in emotional intelligence

  • • Skills in influencing and building consensus to reach agreement

  • • Skills in good judgment and a high level of reasoning

  • • Skills in developing plans and response teams for exercises and to handle emergencies

  • • Skills in communication techniques using a variety of equipment

  • • Skills in establishing priorities and organization of resources

  • • Skills in building trust with a variety of stakeholders

  • • Skills in developing and maintaining professional relationships with those from different backgrounds and competing interests

  • • Skills in public speaking, preparing presentations, and presenting topics for education, decisions, and recommendations

  • • Skills in operating business computers and office machines, using a Windows operating platform- specifically Word, Excel, Access, and PowerPoint

  • • Ability to educate, give instruction, teach and give clear direction

  • • Ability to provide safety awareness and promote a culture of safety within the Tribe

  • • Ability to provide a professional contribution and collaboration at any level of government within the emergency management tier with a high level of expertise

  • • Ability to be flexible and work all times during an disaster, event, emergency, and pandemic

  • • Ability to exercise good judgement, disseminate information of a sensitive and confidential nature

Physical Demands
  • While performing the duties of this job, this employee is regularly required to sit; use hands to touch, handle, or feel; reach with hands and arms overhead; talk and hear. This employee frequently is required to walk and run. This employee occasionally is required to operate a motor vehicle; stand, stoop, kneel, crouch, and crawl. This employee must occasionally lift and/or move up to 50 pounds.

Work Environment
  • Work is generally performed in an office setting with a moderate noise level.