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Human Resources Coordinator

Gardnerville, United States

Position Title

Human Resources Coordinator

Job Type

Full-Time

Classification

Non-Exempt

Grade

NE11 (17.95 - 25.13)

Department

HR

Supervisor

Position Summary

This position is responsible for timely processing of all benefits processing activities, as well as all departmental data entry and new hire onboarding.
Minimum Qualifications
  • Bachelor’s degree in Business Administration or related discipline; OR

  • Associate’s degree in Business Administration or related discipline, and two (2) years of administrative services experience; OR

  • High school diploma or equivalent and four (4) years of administrative services experience.

  • A combination of experience, education, and training may substitute for degree requirements on a year for year basis.

Essential Duties & Responsibilities
  • Responsible for timely notifications to new employees for all benefits eligibility information, ensuring timely enrollment and data entry.

  • Responsible for all departmental data entry into Human Resources Information System (HRIS) (i.e., Personnel Action Notices (PANs)), as well as within vendor websites as related to new hire paperwork and benefits enrollments.

  • Responsible for all new hire onboarding activities, working with peers to ensure scheduling of new employees.

  • Maintains accurate individual employee benefits files.

  • Maintains records and prepares necessary reports for group insurance, and benefits year-end reports.

  • Through supervisor, responsible for all aspects of benefits plan administration activities.

  • Works effectively to make sure benefit plans run smoothly, and investigating discrepancies to resolution, and provides information as requested.

  • Records and maintains information pertaining to employee leave and Consolidated Omnibus Budget Reconciliation Act (COBRA – continued health coverage paid by those who leave the organization) participants.

  • Responsible for maintenance of confidential personnel files including creating new files, preparing recruitment lists and job postings, distribution of department mail and correspondence.

  • Keeps current with the federal and state laws related to benefits administration.

  • Creates and maintains benefit and compensation enrollments, terminations, changes, COBRA, beneficiaries, disability, accident and death claims.

  • Responds to employees and outside inquiries as needed and answers correspondence.

  • Performs customer service functions by greeting employees, applicants, or guests and assist with answering their questions or directing them to the appropriate HR team member.

  • Verifies I-9 documentation and maintains current forms and documents as required.

  • Prepares and submits employer responses to unemployment insurance claim notices, verifications of employment, and other related inquiries.

  • May assist with generating reports for the HR department, including monthly performance evaluation notices, longevity reports, and other pertinent HR reporting as needed.

  • Perform other duties as assigned.

  • Maintains knowledge of industry and HR trends, employment laws, and ensures organization’s compliance.

  • Strong understanding and sensitivity to American Indian/Tribal culture and lifestyle, working effectively with American Indian populations.

  • Effective oral and written communications skills with sensitivity to lifestyles of targeted participants.

  • Skills in operating personal computer using a variety of computer software.

  • Ability to establish and maintain cooperative working relationships, including outside contacts.

  • Ability to maintain strict confidentiality as required for Health Information Portability and Accountability Act (HIPAA), other regulations, and organization matters.

  • Ability to learn and apply program/agency operating policies and procedures.

  • Ability to manage multiple priorities and tasks concurrently and meet deadlines.

  • Ability to work independently as well as with teams.

Knowledge, Abilities, Skills, and Certifications
  • Bachelor’s degree in Business Administration or related discipline; OR

  • Associate’s degree in Business Administration or related discipline, and two (2) years of administrative services experience; OR

  • High school diploma or equivalent and four (4) years of administrative services experience.

  • A combination of experience, education, and training may substitute for degree requirements on a year for year basis.

Physical Demands
  • These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this job.

  • While performing the responsibilities of this job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Work Environment
  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate. This position will not have any driving responsibilities.