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Office Manager

Gardnerville,

Position Title

Office Manager

Job Type

Full-Time

Classification

Non-Exempt

Grade

NE9 (14.83 - 20.77)

Department

Environmental

Supervisor

Position Summary

Under direct supervision, the Office Manager is responsible for providing all program administration and coordinating administrative duties and tasks for the Washoe Environmental Protection Department. Assists the Program Director with contract, RFP development, and routing process, maintaining records, and maintaining confidentiality of all privileged information.
Minimum Qualifications
  • High School Diploma plus three to five years administrative or office management experience, with one year in a supervising position; or equivalent combination of education and experience.

  • Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.

  • Must be insurable under the Tribe’s Driving Policy.

  • Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

  • Preference will be given to Qualified Native American Indians.

Essential Duties & Responsibilities
  • Purchases supplies and equipment within program budget.

  • Manages program records and program filing system.

  • Submits invoices, prepares check requests, purchase orders, credit card reconciliations, and tracks budgets accordingly.

  • Works with IT Department to maintain website and develops informational and educational brochures and materials.

  • Maintains an inventory for departmental equipment.

  • Assists in the planning of departmental events.

  • Assists in developing and implementing tribal program record keeping system.

  • Assists Program Director and Coordinator with developing and implementing fiscal (time allocation) management and budget systems in accordance with grant requirements.

  • Assist with program budget development and tracking.

  • Performs other duties as required.

  • May be required to attend departmental or tribal weekend events.

Knowledge, Abilities, Skills, and Certifications
  • Knowledge of records management and basic accounting procedures.

  • Ability to work cooperatively with various government officials and all employees encountered during normal working hours.

  • Ability to communicate effectively, both verbally and in writing.

  • Ability to represent the organization in a professional manner, building respect and confidence.

  • Ability to handle multiple tasks and meet deadlines.

  • Ability to carry out instructions furnished in verbal or written format.

  • Ability to work independently with minimal supervision.

  • Ability to demonstrate excellence in everything, and continually seek improvement in results.

  • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands
  • While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment
  • Work is generally performed in an office setting with a moderate noise level.